Search Marshall County Chancery Records

About the Marshall County Chancery Clerk

Nicole M. Phelps serves as the Marshall County Chancery Clerk. The official county website describes this office as one of the most unique and diverse offices in Mississippi government, and that label fits. The clerk wears several hats at once. She is the recorder of land documents, the clerk of the Chancery Court, the clerk of the Board of Supervisors, and the county treasurer. Each role touches a different set of public records.

The office sits in the Marshall County Courthouse in Holly Springs, the county seat. Most people reach the clerk by phone, by mail to the post office box, or in person at the courthouse counter. The contact details below cover the Marshall County Chancery Clerk's office directly. For court files, recorded deeds, and county finance records alike, this is the right starting point in Marshall County.

What the Chancery Clerk Handles in Marshall County

The duties of the Marshall County Chancery Clerk reach well past the courtroom. As clerk of the Board of Supervisors, she records the board's official minutes. As county treasurer, she prepares the claims docket and payrolls for county departments, then writes and signs checks once the board approves them. As public recorder, she records and stores deeds, mortgages, construction liens, condominium liens, federal tax liens, lis pendens notices, military discharges, and other instruments. As clerk of the Chancery Court, she keeps the files for estates, guardianships, conservatorships, divorces, custody cases, adoptions, and property disputes.

Because the office spans recording, finance, and court work, the records it controls range from a quiet land deed to a contested estate. The short list below shows the main groups of records the Marshall County Chancery Clerk maintains.

• Land and property records, including deeds, deeds of trust, and plats
• Liens, lis pendens, and federal tax lien filings
• Chancery Court case files, such as divorce, custody, and equity matters
• Probate records, including estates, wills, guardianships, and conservatorships
• Board of Supervisors minutes and county financial dockets
• Military discharge records on file with the county

Marshall County Land and Recording Records

Land records are the heart of the recorder role. When property changes hands in Marshall County, the deed is recorded with the Marshall County Chancery Clerk. The same is true for a mortgage, a release, an easement, a tax deed, or a construction lien. These documents build the chain of title for every parcel in the county, and they stay on file as permanent Marshall County public records.

The office offers an online index through Delta Computer Systems, branded as the Deeds and Records search. The index runs on a paid subscription, and document images cover filings from 2007 to the present. You can search by grantor or grantee, by book and page, by instrument number, or by the property's legal description. The table below lists the search fields the deeds index uses.

Instrument-type refinements are broad. They include warranty deeds, quitclaim deeds, deeds of trust, easements, federal tax liens, materialman liens, military discharges, mineral rights, plats, powers of attorney, and many more. That makes the index useful for title work and for tracking liens against a property.

How to Search Marshall County Land Records

A land search starts with what you already know. A name, a book and page, or a parcel description will all get you into the index. The steps below walk through the Deeds and Records search on the Chancery Clerk's online portal.

1. Open the Deeds and Records search link from the Marshall County Chancery Clerk online portal, then set up the required paid subscription.
2. Choose a search method: grantor or grantee name, book and page, instrument number, or land description.
3. Enter the party name or property detail. Partial names are accepted.
4. Set the results per page, anywhere from 25 up to 200 entries.
5. Add refinements when needed, such as instrument type, subdivision, or section, township, and range.
6. Review the index results, then contact the Chancery Clerk for a certified copy or for any image outside the online coverage window.

Note: The Delta system warns that online information can lag behind the courthouse, so the recorded file at the office controls if the index and the official record disagree.

Chancery Court Case Records in Marshall County

The Chancery Clerk is also the clerk of the Chancery Court. The court itself sits at the Marshall County Courthouse at 128 East Van Dorn Avenue in Holly Springs. Chancery Court handles equity and family matters, so its files cover divorce, custody, alimony, property division, estates, guardianships, conservatorships, and land disputes.

A separate Delta index, the Marshall County Chancery Court case search, lets subscribers look up these cases. Indexes with document images cover filings from July 2013 to the present. The search uses a party name, a case number, a docket reference, or a file number, and name searches can be narrowed with refinements. The table below shows the Chancery case search fields.

The nature-of-action list is unusually detailed. It separates fault divorce from irreconcilable-differences divorce, and it splits estate work into testate, intestate, will contest, heirship, and muniment of title. That detail helps when a common last name returns a long list of cases.

Probate, Divorce, and Equity Records

Probate in Marshall County runs through Chancery Court, so estate and guardianship files live with the Marshall County Chancery Clerk. These files often hold petitions, wills, orders appointing a fiduciary, inventories, accountings, and final orders. Divorce decrees and related family orders are Chancery records as well, not Circuit Court records. Some family files carry sealed exhibits, minor information, or financial detail, and adoption files are generally not open to the public.

Several legal terms come up again and again in these records. The short glossary below defines the ones readers ask about most when they request a Marshall County probate or divorce file.

Testate estate

An estate where the person who died left a valid will.

Intestate estate

An estate where the person died without a valid will.

Guardianship

Court-supervised authority over a person, often a minor or an incapacitated adult.

Conservatorship

Court-supervised management of an adult's property and affairs.

Muniment of title

A simple probate that admits a will to record so property can pass to heirs.

Lis pendens

A recorded notice that real property is tied up in a pending lawsuit.

For a deeper look at estate and guardianship cases, the county's Marshall County Chancery Court records page covers probate filing and search in more detail.

Board Minutes and County Financial Records

Two of the clerk's roles produce records most people never think of as court files. As clerk of the Marshall County Board of Supervisors, the Chancery Clerk records the board's official minutes, which document county decisions, contracts, budgets, and votes. Those minutes are public and form the written history of county government in Marshall County.

As county treasurer, the clerk prepares the claims docket and payrolls for county departments. After the Board of Supervisors approves a claim, the clerk writes and signs the check. These financial dockets and payment records run through the same office, which is why the Chancery Clerk holds a fuller picture of county business than almost any other elected office.

Marshall County Chancery Clerk Fees

The county does not publish a full copy-fee schedule online, so the clearest published figures cover the online subscriptions. Recording fees and certified copy charges change with the document and the number of pages, so the office quotes those directly. The table below lists what the official sources state, and marks the rest as not published.

The subscription buys index access, not the official record. For a document that will be used in court or in a property closing, you still need a certified copy from the Chancery Clerk. Call the office at 662-252-4431 to confirm the current charge before you mail a request.

When to Use the Circuit Clerk Instead

Mississippi splits clerk duties between two elected offices, so not every Marshall County record sits with the Chancery Clerk. The Marshall County Circuit Clerk holds a different set of files. Circuit Court civil and criminal case filings, marriage licenses and marriage records, jury records, voter registration, and professional-license records all run through that office, not the Chancery Clerk.

A quick rule helps. Land, liens, estates, divorce, custody, adoption, and county finance records are Chancery Clerk matters. Felony prosecutions, Circuit civil suits, juries, and marriage licenses are Circuit Clerk matters. If a search at one office comes up empty, the other office is usually the right next stop. The Marshall County Circuit Clerk page lays out those records and the contact details for that office.

How to Request Records From the Office

When a record is not online, sealed, older than the index, or needed in certified form, the request goes straight to the Marshall County Chancery Clerk. The office accepts requests through several channels, and Mississippi's Public Records Act backs the public's right to inspect open records held by county offices.

• In person at the Chancery Clerk counter in the Marshall County Courthouse, Holly Springs
• By mail to P.O. Box 219, Holly Springs, MS 38635
• By phone at 662-252-4431 to confirm a fee or check on a file
• By fax at 662-551-3302
• By email to nphelps@marshallcoms.org

Have the basics ready before you reach out: party names, a case number or book and page if you have one, the document type, and the number of copies you need. If a request is denied, the Mississippi Public Records Act guidance from the Ethics Commission explains how to file a complaint. Note: a clerk can point you to the right file and tell you the fee, but cannot give legal advice on a case.