About the Marshall County Circuit Clerk
Monet Bell Autry serves as the Marshall County Circuit Clerk. The Circuit Clerk is an elected county officer, and the office works out of the Marshall County Courthouse at 128 East Van Dorn Avenue in Holly Springs. This is the same building that houses the Third Circuit Court, so case filings and the court that hears them sit side by side. The Circuit Clerk keeps the official record for civil and criminal cases that move through Circuit Court.
The Marshall County office is a public-facing one. Most days bring a mix of lawyers filing motions, residents pulling a marriage license, jurors checking in, and people asking for a copy of an old judgment. Three deputy clerks help run the Marshall County counter: Ora Hubbard, Rebecca Colhoun, and Katrina Washington. The contact card below has the address, phone, fax, and email the office publishes for the public.
Marshall County Circuit Clerk
Clerk: Monet Bell Autry
128 E Van Dorn Avenue
PO Box 459
Holly Springs, MS 38635-0459
Phone: 662-252-3434
Fax: 662-252-5951
Email: mautry@marshallcoms.org
What the Circuit Clerk Does in Marshall County
The Marshall County Circuit Clerk wears many hats. The office serves as clerk of both the County and Circuit Courts. It receives and files lawsuits, indictments, motions, and related papers in every civil and criminal case filed in those courts. It also issues court process, draws jurors, and keeps the long-term record of what the court decides. Beyond the courtroom, the office carries election and licensing duties that are not tied to any single case.
Here are the core functions the office handles for residents and the courts:
- Receives and files lawsuits, indictments, and motions in Circuit and County Court cases.
- Issues process such as summonses and subpoenas.
- Draws jurors and qualifies juries for trials.
- Keeps records of judgments and executions.
- Issues marriage licenses and keeps marriage records.
- Records medical and other professional licenses.
- Registers citizens to vote and helps run elections.
Because the Marshall County office covers both courts and elections, a single visit can answer very different questions. Staff can point you to a felony case file one minute and a voter registration form the next.
Marshall County Marriage Records and Voter Services
The Marshall County Circuit Clerk issues marriage licenses for couples planning to marry. The county's own guidance says applicants must bring a picture ID. An applicant under 21 must have a parent sign the registration form. The office keeps marriage records after the license is issued, so it is also the place to ask for a copy of a past marriage record.
Voter registration runs through the same office. Marshall County residents can register to vote, update an address, and get answers about local elections at the Circuit Clerk's counter. The office also posts several public forms online for download before you visit:
- Marriage License information for couples applying for a license.
- Passport application details linked from the Circuit Clerk page.
- Voter registration for new and updating voters.
- TextMyGov for county text notifications and opt-out steps.
Divorce records are a different story. Divorce is an equity matter heard in Chancery Court, so the Chancery Clerk holds those files, not the Circuit Clerk. The county's marriage and divorce records page lays out both paths in more detail.
Searching Marshall County Circuit Court Records
Marshall County Circuit Court case indexes are available online through Delta Computer Systems, the vendor the county uses. There are two separate links, one for Circuit Criminal cases and one for Circuit Civil cases. Both require a paid subscription and a user account before you can run a search. The index is a finding aid, not the official file. Where the online data and the courthouse record differ, the record at the courthouse controls.
The criminal and civil index search forms share the same set of fields. Enter information into one field, then submit the search.
| Field | Type | Notes |
|---|---|---|
| Party Name (Last, First) | Text | Enter last name, comma, then first name. |
| Case Number | Text | Local case-number format is not published. |
| Styled Defendant | Text | Defendant name as written in the case caption. |
| Styled Plaintiff | Text | Plaintiff name as written in the case caption. |
| Filed Date | Date | Date the case was opened. |
| Final Disposition Date | Date | Date the case closed or reached an outcome. |
| Docket (Book/Page) | Text | Book and page docket reference. |
| File Number | Text | Search by file number. |
If you need an official or complete record, the index alone will not be enough. Use it to find the case number, then ask the Circuit Clerk for the file or a certified copy. Statewide access may also exist through Mississippi Electronic Courts, where registered public users reach dockets in participating courts.
How to Request a Certified Copy
A certified copy is a court copy stamped and signed by the clerk to prove it is true and complete. Courts, employers, and government agencies usually require a certified copy rather than a plain printout. The Marshall County Circuit Clerk produces certified copies of Circuit Court records and marriage records the Marshall County office holds.
- Identify the case or record. Find the case number or the names and approximate date, using the Delta index or your own paperwork first.
- Contact the Circuit Clerk. Call 662-252-3434 or email mautry@marshallcoms.org to confirm the office has the file and to ask the current copy fee.
- Submit your request. Bring it to the counter at 128 East Van Dorn Avenue, or mail it to PO Box 459, Holly Springs, MS 38635-0459, with the case details and payment.
- Specify certified copies. State clearly that you need certified copies and how many, since plain copies are not accepted for many legal uses.
- Pick up or wait for mail. Collect the copies in person or include a return address so the office can mail them.
If a record is not online and you hit a wall, the Mississippi Public Records Act is the fallback. The Mississippi Ethics Commission administers the act and handles complaints when a public-records request is denied.
Marshall County Circuit Clerk Fees
The Marshall County Circuit Clerk does not publish a full copy-fee schedule online, so the safest move is to confirm charges before you order. The one set of prices the county vendor does post is the subscription cost for the Marshall County Circuit Court online index. Marriage-license and copy fees are set by the office and change over time, so the table marks those as unpublished.
| Item | Amount |
|---|---|
| Circuit Court index subscription (monthly) | $30 per month |
| Circuit Court index subscription (yearly) | $330 per year |
| Certified copy | Contact the office; not published |
| Plain copy | Contact the office; not published |
| Marriage license | Contact the office; not published |
Note: The Circuit Court index subscription is a paid online tool from Delta Computer Systems and is separate from any per-copy fee the Circuit Clerk charges at the counter.
When to Use the Chancery Clerk Instead
Not every Marshall County record lives with the Circuit Clerk. Mississippi splits clerk duties, and a large share of family and property work belongs to the Marshall County Chancery Clerk, Nicole M. Phelps. Sending a land or divorce request to the Circuit Clerk only slows it down. The county's Chancery Clerk page covers that office in full.
Take your request to the Chancery Clerk for these matters:
- Deeds, mortgages, liens, and lis pendens.
- Divorce, child custody, alimony, and other family cases.
- Estates, wills, guardianships, and conservatorships.
- Property disputes and other equity matters in Chancery Court.
- Board of Supervisors minutes and older county records.
A simple rule helps. Felony and major civil cases, juries, marriage licenses, and voter records run through the Circuit Clerk. Land, probate, divorce, and equity run through the Chancery Clerk. When you are not sure, a quick call to either office settles it.
Marshall County Records Request Details
A clear request gets a faster answer at the Marshall County Circuit Clerk. Whether you call, mail, or email the office, include enough detail for staff to find the exact file. The fields below mirror what the search indexes use and what the counter staff will ask for.
| Field | Required | Notes |
|---|---|---|
| Case Number | No | Speeds the search; find it in the Delta index if you do not have it. |
| Party Names | Yes | Last name first; include both parties when you can. |
| Document Type | Yes | Judgment, indictment, marriage record, motion, or full file. |
| Filing or Event Date | No | An approximate date narrows older records. |
| Number of Copies | Yes | State how many, and whether they must be certified. |
| Your Contact Information | Yes | Phone, email, and a mailing address for returned copies. |
You can reach the office several ways. Walk in at the courthouse counter, mail the request to PO Box 459, send it by fax to 662-252-5951, or email mautry@marshallcoms.org. For records the office does not hold or cannot post, the Public Records Act request to the agency that owns the record is the right next step.